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What’s the point
of SharePoint?

Sharepoint - Basic loop

SharePoint can boost efficiency and effectiveness by encouraging collaboration and streamlining access to data and documents. Whatever platform you use, it’s a real workhorse of a tool. But how do you make your intranet or SharePoint standout as something more than just another document warehouse?

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We think you need to start with two clear tasks:

  1. Create a strategy, both for business use and the user experience
  2. Specify workflows, process automation, dashboards, news and document management capabilities upfront. Don’t try and link them all together as an afterthought.
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Gather requirements

SharePoint comes with tons of functionality fresh out of the box, but to really make it sing you need to work out what your people need from it and customise accordingly. And those solutions need to be user-focused, rather than technically-focused.

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It's all in the planning

Setting up an intranet like SharePoint definitely requires careful thought. Content needs to be searchable and carefully organised. You should consider things like content management features, user-controlled alerts, departmental calendars and document management capabilities. Message boards and wikis are great for news threads and important information.

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So where to start?

  • Begin at the beginning: map your current set-up and list any problems.
  • Draw a picture: if you can show how your content interlinks visually, you’re likely to pick up on any big issues.
  • Personalisation: it will help highlight relevant content specific to each individual user.
  • Go deep! If your intranet needs a different sign-in from your social network and people have to swap back and forth between databases, all you’re doing is adding time and complexity. Aim for a slick, intuitive user experience and you won’t go far wrong. Never underestimate the power of information architecture.
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Need more help?
  • Just answer the following questions and let us know what you'd like us to help you with…

    Let's get started
  • What?

    What platform are you using?

  • Why?

    What’s its main purpose? What’s the strategy behind it? What are your KPIs?

  • Who?

    Who is in charge of content? Who controls implementation?

  • When?

    How often is it updated?

  • How?

    Is the intranet organised / categorised?
    Do you have a map of all portals?

  • Please help us

Just Holler!

There’s a lot to think about, but we’re only ever a phone call away. So just shout if there’s any way we can help you improve your digital strategy or channels.